Associate Director, Finance (6-month term)
St. Lawrence College
Location: Remote or Hybrid at Kingston, Brockville, or Cornwall
Department: Financial Services
Reference #: MG-7949
The Associate Director of Finance provides leadership and support to the Accounting, Financial Reporting, Accounts Receivable and Accounts Payable functions in the Financial Services Department. The position is accountable for the financial accounting systems and processes and their proper functioning to include but not limited to, the general ledger, cash receipts, accounts receivable, accounts payable, commodity taxes and banking processes including College investments and cash flow monitoring. This position is also responsible for providing leadership in the functionality of the College’s Financial Information System (PeopleSoft).
Responsibilities
Accounting
Financial Reporting
Financial Systems
Project Management
Administration
Qualifications
St. Lawrence College
Location: Remote or Hybrid at Kingston, Brockville, or Cornwall
Department: Financial Services
Reference #: MG-7949
The Associate Director of Finance provides leadership and support to the Accounting, Financial Reporting, Accounts Receivable and Accounts Payable functions in the Financial Services Department. The position is accountable for the financial accounting systems and processes and their proper functioning to include but not limited to, the general ledger, cash receipts, accounts receivable, accounts payable, commodity taxes and banking processes including College investments and cash flow monitoring. This position is also responsible for providing leadership in the functionality of the College’s Financial Information System (PeopleSoft).
Responsibilities
Accounting
- Ensures that the financial data of the College is recorded uniformly and accurately on a timely basis.
- Ensures the integrity of the general ledger.
- Advises and trains college staff on generally accepted accounting principles
- Responsible for ensuring balance sheet account reconciliations are performed on a timely basis.
- Responsible for the review and approval of all bank reconciliations.
- Ensures that the College’s fixed assets are inventoried and recorded properly in the general ledger.
Financial Reporting
- Ensures the general ledger is closed and balanced on a monthly basis.
- Responsible for the preparation of ad hoc financial reporting.
- Prepares trust fund reconciliations and financial statements for the College Foundation. Provides guidance on investment and reporting requirements for the College trust funds. Prepares a detailed cash flow analysis on a monthly basis.
- Coordinates the College’s year-end financial statement audit and prepares the appropriate portions of the year-end file. Liaises with the College external auditor to ensure all audit requirements of the College are met. Recommends necessary changes in college reporting to the College Audit Committee to ensure continued compliance with CICA accounting and auditing standards.
- Prepares the annual College Charitable Tax forms.
- Reviews Ministry CFIS year-end report guidelines and ensures the College complies with the content.
- Payables
- Ensures College suppliers of goods and services are paid in a timely and accurate manner, including employee travel, petty cash, and credit card purchases.
- Ensures College compliance with relevant tax and duties by providing in-house expertise on legislation adopted by CCRA, and other legislating bodies.
- Ensures HST payments are made on a timely basis.
- Researches relevant tax legislation to ensure the college is recovering all applicable tax rebates and credits. Advises college staff on the proper tax treatment of college transactions.
Financial Systems
- Responsible for the functional performance of the Financial Information System (PeopleSoft – FSSYS) including functional and process evaluation and testing. Liaises with IT staff on a regular basis to ensure all necessary financial information is captured on a timely and accurate basis, and to ensure reporting requirements can be met.
- Provides input and recommendations to the selection and application of new technologies to be used in the Financial Services Department and the College.
- Oversees the chart of accounts, administers the security and signing authority of the general ledger.
- Ensures appropriate controls and procedures are established, implemented and monitored for compliance, including but not limited to cash handling procedures and Point of Sale terminals. Ensures the efficient operation of the College Accounts Receivable system including invoicing, recording and collection of College monies.
- Manages all College revenues, receivables, student tuition, emergency loans and delinquent payments.
- Authorizes legal action against delinquent accounts.
- Responsible for College investments.
Project Management
- Assist the Director of Finance in the determination and prioritization of projects required to successfully complete the department’s goals and objectives, and/or process improvements.
- When required, act as Project Manager to effectively determine action plans, timelines and required resources.
- Liaison with other departments and/or external resources for the effective implementation of the project plan.
Administration
- Provides leadership and supervision to seven (7) staff by determining work priorities.
- Maintains a high level of performance through effective recruiting, selecting, developing, motivating, evaluating and training of staff.
- Responsible for monitoring the departmental budget to ensure the budget is not overspent and is managed effectively.
- Conducts first investigation to resolve disputes within and from without the areas of responsibility.
Qualifications
- Post-secondary degree in the field of accounting or finance plus professional qualification of CPA (CA/CMA) or CGA, required at point of hire.
- Thorough knowledge of and expertise in financial accounting systems/processes and their proper functioning - standard business accounting practices, financial reporting and internal controls, accounts payable/receivable, commodity taxes, banking processes, cash flow monitoring.
- Familiar with web-based financial information systems (PeopleSoft preferred).
- Demonstrated leadership ability and project management skills.
- Proficiency with computer applications and related software: word processing, presentation, spreadsheet, database (MS Office Suite); email (Microsoft Outlook);
- Solid understanding of reporting requirements, analysis, forecasting techniques, budgeting process, etc.
- Highly organized and self-directed.
- Collaborative management style.
- Excellent communication skills (written/verbal).
- Highly developed human relations and interpersonal skills.
- Nine (9) years of progressively responsible experience including financial planning, forecasting, general ledger, accounts payable/receivable, etc., following PSAB.
- Supervisory experience including hiring, assigning work, evaluating, performance appraisals, performance management, discipline, professional development, etc.
- Experience/expertise in an ERP financial information system (PeopleSoft).
- Experience and demonstrated ability to provide fiscally sound guidance and advice.
- Experience organizing a heavy workload, setting priorities and meeting strict, nonnegotiable deadlines.
- Experience and demonstrated ability to identify, implement and maintain internal controls and ensure compliance.
How to Apply
To express interest in this opportunity please apply online by clicking the 'Apply Now' button below.
For more information about this exciting opportunity please contact Abbey MacLeod, Senior Recruitment Specialist, at amacleod@kbrs.ca or Mark Gillis, Partner, at mgillis@kbrs.ca.
St. Lawrence College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. If you require accommodation in order to participate as a candidate in the recruitment process, please contact accommodate@kbrs.ca or Abbey MacLeod, Senior Recruitment Specialist, at amacleod@kbrs.ca.
For more information about this exciting opportunity please contact Abbey MacLeod, Senior Recruitment Specialist, at amacleod@kbrs.ca or Mark Gillis, Partner, at mgillis@kbrs.ca.
St. Lawrence College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. If you require accommodation in order to participate as a candidate in the recruitment process, please contact accommodate@kbrs.ca or Abbey MacLeod, Senior Recruitment Specialist, at amacleod@kbrs.ca.
