Executive Assistant
Dieppe, NB
Reference # HL-18376
Our client, Midland Transport Limited, has become a leader in the transportation industry by providing superior quality service to their customers. Their services include LTL, T/L, and Courier Services and provide the convenience of one-stop shopping. We are thrilled to partner with Midland looking to bring an experienced Executive Assistant to their head office located in Dieppe!
Reporting to the General Manager, this role is responsible for effectively and efficiently managing the General Manager’s schedule and providing comprehensive administrative support to meet both the professional and personal family needs.
Responsibilities will include:
- Maintaining an accurate, up to date calendar of meetings and commitments for the General Manager, responding to requests for meetings, liaising with the General Manager on his preferences, for who to meet with, how long the meeting is and responding quickly and accurately to changes in scheduling, planned and unplanned to maximize time.
- Planning and organizing travel arrangements; organizing, changing, rescheduling travel arrangements, both planned and unplanned, including air, hotels, car rentals and scheduling of meetings during trips to meet the needs of the General Manager. This includes both domestic and international travel. The management of receipts and submission of travel expenses is part of this.
- General administrative duties e.g. responding to emails, requests for information, providing efficient and effective document retrieval systems.
- Personal and Family Administrative Management as directed, supporting him in the planning, organization, and completion of non-business-related tasks.
- Undertaking projects, as directed to continuously improve the administration services of the office of General Manager.
The ideal candidate will possess:
- Post secondary education in business or related subject.
- 5+ years of administrative co-ordination, organizing, scheduling, project planning and time management experience with senior leaders.
- Background preferably in a business environment, that is fast paced and dynamic with an appreciation of how businesses operate.
- Ability to think clearly and respond calmly under pressure, prioritizing and dealing with more than one topic / issue simultaneously.
- Excellent time management skills, well organized, good attention to detail.
- Clear and concise communication skills, both written and oral.
- Confident and self-starter, able to demonstrate forward thinking to anticipate potential challenges that could adversely impact time management and scheduling.
- Strong problem-solving skills, with the ability to think creatively when looking for solutions.
- Comfortable with working outside of normal work hours as necessary.
If you are an administrative professional looking to expand your business knowledge, this is a great opportunity to learn under the General Manager of a well-established company. Connect with us to learn more or apply now.
To express interest in this opportunity please apply online by clicking “Apply Now” below:
For more information about this exciting opportunity please contact Heather Labucki, Partner, or Sara Morey, Consultant, at smorey@kbrs.ca If you require accommodation to participate in the recruitment process, please let Sara Morey know.
Meridia Recruitment Solutions connects leading organizations with top talent by building strong relationships and creating ideal matches with candidates because we are only successful when you are. We appreciate your interest in this opportunity.
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