Legal Administrative Assistant - Trademarks

Legal Administrative Assistant – Trademarks

Ottawa, ON

AC-17809

Our client, a global law firm with offices across Canada, the U.K., Europe, the Middle East, and Asia is currently seeking an experienced Legal Administrative Assistant to join their Intellectual Property (Trademarks) group. The successful candidate will  will perform full legal administrative work of a responsible and confidential nature for one or more professionals.  

This is a hybrid position, reporting to the office in Ottawa 3 days a week.

Responsibilities:

• Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate.
• Accurately prepare legal documents and correspondence with minimal direction.
• Transcribe and type legal documents and correspondence.
• Liaise between the legal professionals and various internal and external individuals, groups and clients at all levels.
• Preparing, amending and attending to electronic filings and prosecution of Canadian trademark applications and related reports.
• Monitoring deadlines, sending reminders and assisting with the preparation and filing of reports to clients and responses to deadlines.
• Preparing dockets and accounts for approval. Must be comfortable with numbers and possess a strong proficient with accounting and billing procedures.
• Preparing routine correspondence, administrative tasks, and maintaining client contact information in database.
• Prioritizing incoming work, following through on assignments and managing ongoing tasks.
• Implementing and maintaining practice management systems on behalf of busy processionals.
• Opening and closing files.
• Work proactively in the day-to-day support of the professional's Intellectual Property practice.
• Work effectively as part of an Intellectual Property team.
• Use initiative and good judgment to relieve the professional of administrative detail.

Qualifications:

• Administrative Assistant or Legal Administrative Assistant Diploma with a minimum of 5 years experience in Intellectual Property with a focus on Trademarks.
• Strong knowledge of Microsoft Office Suite.
• Good keyboard and dicta-typing skills are required.
• Ability to work in a team environment with a professional demeanour.
• Strong written, oral and verbal communication skills.
• Thorough, conscientious and strong proofreading skills.
• Ability to multi-task within a fast-paced environment.
• Ability to independently learn and use electronic tools, systems and applications.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Employment Equity Statement

Our client  is is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

To express interest in this opportunity, please click on the "Apply Now" button below.

For more information, please contact Devyn Kelly, Recruitment Specialist at dkelly@kbrs.ca or 647 480 1719. If you require accommodation to participate in the recruitment process, please let Devyn know.

Meridia Recruitment Solutions connects leading organizations with top talent by building strong relationships and creating ideal matches with candidates because we are only successful when you are.

We appreciate your interest in this opportunity.

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