People and Culture Coordinator

People and Culture Coordinator
Dartmouth, NS
AM – SRE - 8838

Meridia Recruitment Solutions has partnered with Scotia Recycling Limited (SRL), a member of the Scotia Investments Family of Companies (SIL), to recruit a People and Culture Coordinator to join their team in Dartmouth, Nova Scotia.

With recycling facilities across the Atlantic provinces and a workforce of approximately 175 employees, Scotia Recycling is a leading recycling company that has been operating in the industry since 1976, specializing in the collection, processing, sales, and brokerage of recyclable materials. Our client is committed to supporting businesses, municipalities, government organizations, institutions, and manufacturing companies with their recycling needs, and fulfilling their mission of helping the planet by transforming recyclable materials into a key manufacturing resource.

Role Description
The People and Culture Coordinator plays a key role in supporting the day-to-day operations of the People and Culture function, with a strong focus on payroll coordination, time tracking, recruitment, benefits administration, return-to-work programs, and HR/OHS reporting. Working closely with SRL’s People and Culture Manager and SIL’s Payroll and Benefits Administrator, this role ensures accurate and timely processing of payroll and contributes to a positive employee experience through effective communication and best practices in people management.

By joining Scotia Recycling, you will be part of an ethical ownership group that cares deeply about the environment and communities in which they operate. You will have the opportunity to sharpen your skillset in payroll administration as well as a variety of other HR functions, all within a supportive and collaborative environment.  In return for your skillset and expertise, you will be rewarded with a comprehensive total rewards package, including a pension match, as well as opportunities for professional development and growth.

Your responsibilities will include:

• Administer bi-weekly payroll and time tracking through Payworks, ensuring accuracy, compliance with legislation, and timely submission of all pay and absence records;
• Support supervisors and employees with timesheet and absence management processes, ensuring correct entries, approvals, and tracking of leaves;
• Handle year-end and employment record requirements, including T4 preparation and issuing Records of Employment in compliance with Service Canada;
• Assist in full-cycle recruitment from job postings, screening, and interview coordination through to reference checks, background checks, and offer letter administration;
• Facilitate a smooth onboarding process by preparing new hire packages, conducting People and Culture orientations, and setting up new hires in the Payworks system;
• Coordinate group benefits administration including enrollments, changes, and terminations;
• Respond to employee questions regarding coverage and work with benefits providers to resolve any issues;
• Educate employees on the company’s pension plan and health and dental benefits, including coverage options, eligibility, and how to access services;
• Work with the PCC Manager and assist as a Return to Work (RTW) Coordinator, facilitating accommodations in collaboration with employees, managers, People and Culture Manager, and Health Care professionals;
• Work with the PCC Manager to prepare and submit monthly HR and Safety stat reports in Power BI, ensuring completeness and accuracy;
• Support policy administration, employee communications, and the promotion of company culture;
• Provide assistance with performance management, training and employee engagement initiatives;
• Ensure HR processes align with internal policies and employment legislation.

Your Qualifications
As the ideal candidate, you have demonstrated experience in a similar HR or payroll coordination role and are excited about the opportunity to grow your career with a dynamic organization. You are comfortable working in a fast-paced environment, and possess strong attention to detail, confidentiality, and organizational skills.

Qualifications include:

• Post-secondary education with a focus in Human Resources, Business Administration, or a related field;
• Minimum 2 years of experience in a similar HR or payroll coordination role;
• Experience using Payworks or a comparable payroll system is required;
• Strong understanding of Canadian payroll legislation, year-end processes, T4s, and ROEs;
• Knowledge of HR best practices and employment standards in Nova Scotia and Newfoundland;
• Strong attention to detail, confidentiality, and organizational skills;
• Proficient in Microsoft Office (Excel, Outlook, Word).