Legal Administrative Assistant - IP (Patent Prosecution)

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Legal Administrative Assistant, IP (Patent Prosecution)

Ottawa, ON


Our client, a global law firm with offices across Canada, the U.K., Europe, the Middle East, and Asia is currently seeking an experienced Legal Administrative Assistant to join their IP team, with a focus on Patent Prosecution in their Ottawa office.


Role Description:

  • Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate
  • Keep abreast of Canadian Intellectual Property Office (patent and design office) procedures and requirements, exercise sound judgment to seek advice
  • Proficiency operating in an electronic and paperless environment
  • Accurately prepare legal documents and correspondence with minimal direction
  • Transcribe and type legal documents and correspondence
  • Liaise between the legal professionals and various internal and external individuals, groups and clients at all levels
  • Work proactively in the day-to-day support of the professional's practice
  • Prepare invoices, assist in collections and e-billing

Your Qualifications:

  • Administrative Assistant or Legal Administrative Assistant Diploma
  • 3+ years’ experience as a Legal Administrative Assistant, ideally within Intellectual Property with a focus on Patents
  • Strong knowledge of Microsoft Office Suite (Word, Excel and PowerPoint)
  • Ability to work in a team environment with a professional demeanour.
  • Ability to work independently with initiative and exercise sound judgement with minimal supervision
  • Strong written and verbal communication skills
  • Ability to multi-task within a fast-paced environment
  • Strong organizational and administrative skills
  • Thorough, conscientious and strong proofreading skills
  • Ability to independently learn and use electronic tools, systems and applications

Employment Equity Statement
Our client is proud to offer equal employment opportunities.


To express interest in this opportunity, please click on the "Apply Now" button below.


For more information, please contact Devyn Kelly, Recruitment Specialist at


If you require accommodation to participate in the recruitment process, please let Devyn know.


Meridia Recruitment Solutions connects leading organizations with top talent by building strong relationships and creating ideal matches with candidates because we are only successful when you are. We appreciate your interest in this opportunity.


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