HR Administrator

Professional Services
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HR Administrator

Ottawa, Ontario
Reference # AC- 16712

Our client is a dynamic, downtown Ottawa law firm, is currently looking for HR Administrator to join their firm. They pride themselves on having a collaborative, collegial, creative team, and simply love the law. They are looking to expand their team!. They serve a wide variety of clients, from individuals to international corporations.


Role Description

  • Processing internal arrangements such as travel, training sessions, and team-building events.
  • Overseeing annual CPD requirements for all lawyers, ensuring annual requirements are met and inputting information into the Law Society portal on the lawyers’ behalf. Diarizing PCD events, saving all materials associated with all courses and maintaining a spreadsheet of the same.
  • Maintaining the law library subscriptions and spreadsheets of both physical and online materials and conducting an annual audit to ensure the library is up to date.
  • Drafting new job descriptions and updating existing job descriptions to ensure they are accurate to the jobs available and currently filled.
  • Manage online recruiting portals such as LinkedIn and Indeed, post available positions and search resumes for qualified candidates.
  • Maintaining internal records, which may include preparing, issuing and filing company documentation (e.g. sick leave, maternity leave, etc.).
  • Communicating with recruiters and other external parties.
  • Communicating with company stakeholders.
  • Updating company policies and documents such as floor maps and organizational charts, and ensuring legal compliance.
  • Acting as the first point of contact for all personnel queries.
  • Setting up interviews and corresponding with prospective employees in a timely manner.
  • Implementing orientation and onboarding for all new staff and participating in the orientation by providing all materials and documents regarding company policies and processes, providing a firm tour, and updating licences, websites and other information as required; and ensuring website photos and business cards are ordered as and when required. Preparing checklists and other materials for same as required.
  • Providing the Senior Manager of Operations with employee updates that may affect payroll or benefits as required.
  • Updating the accounting team for new hires to determine fee rates and additions or deletions to professional liability insurance.
  • Assisting with employee terminations, ensuring proper records are maintained and acting as witness support in termination interviews.
  • Assisting with annual student recruitment including organizing events, updating and maintaining student portals, submitting Articling Principal applications, downloading, compiling and organizing student resumes, coordinating the student interview schedules and feedback, and other responsibilities as required and requested
  • Submitting and maintaining notary and commissioner appointments and renewals for staff.
  • Providing backup support and coverage to the receptionist in the performance of their duties.
  • Provide assistance to the Senior Manager of Operations in the performance of their duties.
  • Communicate updates in labour and employment laws in a timely fashion and ensure compliance to same.
  • Consult with internal employment counsel on issues as required.
  • Other projects or responsibilities as required.

Your Requirements:

  • Certification in human resources, people management or similar.
  • Proven experience in an HR role an asset.
  • Sound knowledge of labour and employment laws and practices.
  • The ability to keep sensitive information confidential.
  • Must be approachable and helpful.
  • Strong critical thinking skills.
  • Good ethical judgment.
  • Detail and results oriented
  • Desire to learn and grow in the role
  • Strong communication and interpersonal skills
  • Experience in a legal environment an asset


To express interest in this opportunity, please click on the "Apply Now" button below.


For more information, please contact Adam Creaghan, Partner at or 647-336-1416 or Gauri Mohgaonkar, Recruitment Specialist at or 613-266-8242. If you require accommodation to participate in the recruitment process, please let Gauri Mohgaonkar know.


Meridia Recruitment Solutions connects leading organizations with top talent by building strong relationships and creating ideal matches with candidates because we are only successful when you are. We appreciate your interest in this opportunity.


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