Accounts Payable & Trust Team Lead

Accounts Payable & Trust, Team Lead
Toronto, ON
Reference # AC - 12996

With offices in Toronto, Calgary, Montreal and Halifax, our international legal client has a reputation for providing strategic advice when it comes to large and complex transactions. Well respected, they bring a collaborative practice style backed up by high quality, innovative and collaborative service.

The Team Lead, Accounts Payable & Trust is responsible for overseeing the day-to-day administration, operations and service delivery provided by the Accounts Payable and Trust Team.

Key accountabilities:

Daily Operations

  • Responsible for accounts payable (A/P), expense reimbursements and trust accounting.
  • Manage Chrome River Expense Report system.
  • Oversee all A/P, expense and trust transactions including:
  • Day-to-day processing of vendor payments (cheques, EFTs, wires and drafts);
  • Monthly HST, GST and QST returns; and
  • Bank GL and balance sheet account reconciliations.
  • Manage and organize the workflow of the team while maintaining a high level of detail and accuracy.
  • Act as a subject matter expert and respond to complex questions and problems raised by clients, vendors and other members of the firm. Escalate to Senior Manager as required.
  • Manage the firm credit cards and rewards programs.
  • Review and approve expense reports and payments including cheques and EFTs / wires.
  • Review and update Accounts Payable and Trust policies and procedures as needed. Communicate, educate and train team on learnings and best practices.
  • Create and maintain payees in the 3E system.
  • Manage online vendor accounts, banking systems and cash balances.
  • Manage interim and year-end audit requests related to A/P and Trust. Manage occasional audits with respect to Law Societies and Sales Tax.
  • Responsible for Annual Law Society filings and government filings related to A/P and Trust.
  • Participate in projects and initiatives as required (i.e. upgrading chrome river, cheque requisition workflow, creation and roll out of new bank accounts, etc.).
  • Provide backup support to Senior Manager as required.

Team Engagement/Relations

  • Lead year-end performance review discussions with the team.
  • Participate in the recruitment process with Senior Manager, Accounting and HR.
  • In consultation with Senior Manager, Accounting, provide direction, coaching, technical and development support to the accounts payable team to ensure they are engaged, capable and meeting the service standards (in line with department goals/objectives).

Vendor Management

  • Maintain close and frequent working relationships with banks/consultants/vendors/various internal departments and offer recommendations for continued progress and improvements.

Attributes & experience:

  • College Diploma or University Degree with a major in Finance, Accounting or Commerce.
  • Professional Accounting Designation is an asset.
  • 5 years of previously related experience, preferably within a professional services firm.
  • Strong working knowledge of MS Word, PowerPoint, Excel.
  • Experience with a complex accounting system required. Experience working with Elite E3 Financial System would be considered an asset.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Ability to establish, lead and be a role model for healthy team dynamics such as supportive, collaboration, inclusive communication, joint problem solving, and conflict resolution.
  • Flexible and self-motivated working style with strong personal ownership for quality of work.
  • Excellent communication skills (written and oral); ability to interact effectively with individuals at all levels within the organization with tact and diplomacy. French communication skills (written and verbal) are an asset.
  • Strong relationship, collaboration and consultation skills – able to work with a diverse group of stakeholders and navigate effectively within the organization.
  • Ability to think strategically and innovatively and deliver in pragmatic ways.

To express interest in this opportunity, please click on the "Apply Now" Button below.

For more information contact Adam Creaghan at or 647 336 1416

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